Everything in Seamdex starts from a purchase order. Import one and you get a draft product for every style in it, already carrying the style number, colours, sizes, barcodes and quantities.
Before you start
You need an export from your own system as CSV or Excel, with one row per style, colour and size. That is how most order exports already look, so in practice you export and upload.
If your ERP is connected, skip the file entirely and import the order directly.
Import a file
- Open Purchase Orders and choose Import.
- Upload the CSV or Excel file.
- Check the column mapping. Seamdex matches your headers against the names it knows, including common variations, and shows you what it matched. Fix anything it guessed wrong from the dropdowns.
- Review the preview. Every row that cannot be imported is listed with its line number and the reason, so you can correct the file rather than guess.
- Confirm. One purchase order is created, with one draft product per style.
The detailed file format, including every accepted column name and how compositions, dates and countries are read, is in the purchase order import reference.
Import from a connected ERP
- Open Settings and then Integrations.
- Connect your ERP with a read-only token. The token is encrypted before it is stored and is never shown again.
- Open Purchase Orders, choose Import, and pick the ERP tab.
- Browse your running orders and import the one you need.
Read-only means exactly that: Seamdex reads orders and never writes back to your ERP.
What happens to the data
Each style becomes a draft product. Sizes become variants, each with its own barcode and quantity, because a passport is minted per size.
If the file carries a composition, Seamdex parses it against the approved EU fibre list. Codes it recognises are mapped to the right fibre; codes it does not recognise are imported under their real name and flagged as non-conforming rather than silently dropped.
Supplier names are matched against your partner library. The first time a code or name is unfamiliar you can link it to the right supplier, and that link is remembered for the next import.
After the import
The purchase order page shows every style with its readiness. Open one and the editor tells you what is still missing before it can be published.
Nothing is public yet. Drafts stay private until you publish them.
Common problems
Dates read as the wrong day. Day-first and month-first formats look identical for the first twelve days of a month. Seamdex uses the format the rest of the file agrees on; if a column is ambiguous, set it explicitly in the mapping step.
A style appears twice. Split deliveries with the same style, colour and size are added together rather than duplicated.
Quantities missing. A size with no quantity gets no passport when you publish, because there is nothing to put a code on.