Everything in Seamdex starts from a purchase order. Import one and you get a draft product for every style in it, already carrying the style number, colours, sizes, barcodes and quantities.
Before you start
You need an export from your own system as CSV or Excel, with one row per style, colour and size. That is how most order exports already look, so in practice you export and upload.
If your ERP is connected, skip the file entirely and import the order directly.
Import a file
- Open Purchase Orders and choose Import PO.
- Upload File: drop the CSV or Excel file and choose Analyze File.
- File Preview: check the first rows exactly as uploaded. The import checks below them list every row with a problem by its row number and the reason, so you can correct the file rather than guess.
- Map Columns: Seamdex matches your headers against the names it knows, including common variations, and shows a few values from the chosen column beside each field. Fix anything it guessed wrong from the dropdowns.
- Assign Access (optional): give a partner access to everything in the file.
- Choose Import. One purchase order is created, with one draft product per style.
The detailed file format, including every accepted column name and how compositions, dates and countries are read, is in the purchase order import reference.
Import from a connected ERP
- Open Settings and then Integrations.
- Connect your ERP with the token or API client it issues. Credentials are encrypted before they are stored and never shown again. Seamdex only reads purchase orders and the product details on them, such as images, HS codes and retail prices.
- Open Purchase Orders, choose Import PO, and pick the tab for your system (each reads From and the system's name).
- Browse your running orders and import the one you need.
Read-only means exactly that: Seamdex reads orders and never writes back to your ERP.
Import styles from your PLM
If your PLM is connected (Delogue today), the Import page also has a From Delogue PLM tab.
- Fill a Purchase Order takes the drafts of an order you already imported and fills what the tech pack knows: composition, the care label, colours, barcodes, trims, the supplier and its facilities, and colourway images. Only empty fields are filled unless you choose to overwrite.
- Import Styles lets you browse a season, tick the styles you want and create drafts from them, on an order or on their own. Styles already in Seamdex are marked and skipped unless you ask to update them.
A PLM holds tech packs, not orders, so quantities still come from a purchase order.
What happens to the data
Each style becomes a draft product. Sizes become variants, each with its own barcode and quantity, because a passport is minted per size.
Product images are fetched and stored by Seamdex. On a large import the drafts are ready at once and the images keep loading in the background; the Products list shows the progress, and a product you open waits a few seconds for its own.
If the file carries a composition, Seamdex parses it against the approved EU fibre list. Codes it recognises are mapped to the right fibre; codes it does not recognise are imported under their real name and flagged as non-conforming rather than silently dropped.
Supplier names are matched against your partner library. The first time a code or name is unfamiliar you can link it to the right supplier, and that link is remembered for the next import.
After the import
The purchase order page shows every style with its readiness. Open one and the editor tells you what is still missing before it can be published.
Nothing is public yet. Drafts stay private until you publish them.
Common problems
Dates read as the wrong day. Dashes and dots are read day first. A slash date is read day first only when the first number is above 12, otherwise month first, and two-digit years are refused. ISO dates such as 2026-11-15 are always safe.
A style appears twice. Split deliveries with the same style, colour and size are added together rather than duplicated.
Quantities missing. A size with no quantity gets no passport when you publish, because there is nothing to put a code on.
