Most of the data a passport needs sits with your suppliers. There are two ways to get it, and both avoid a spreadsheet arriving by email.
Option one, a partner login
A partner gets a login that reaches only the products you grant them, and only the tabs their role allows.
- Open Partners.
- Add the partner, or open one already in your library.
- Grant access to specific products, styles or purchase orders.
- Invite them by email.
They set their own password and see a stripped-down view: the products in their grant, the fields their role can edit, and nothing else. No pricing, no other suppliers, no other orders.
The roles
Economic Operator and Business Partner see every tab, with Basics read-only.
Assembly Factory sees the production tabs and can fill in composition, trims and care.
Packaging Supplier sees only Basics, read-only for context, and Packaging.
Whatever the role, a partner can never publish. They can submit a product for approval, which notifies you to review it.
Option two, a supplier import file
For suppliers who will not log in to anything, send the supplier template. One row per material or certificate, filled in and returned, imported in one step.
The format is documented in the supplier import reference.
Certificates
Certificates are records, not attachments: a number, an issuing body, a scope and an expiry date. Recorded that way, an expiring certificate can warn you before it lapses rather than after.
You get a weekly alert for certificates expiring soon.
Revoking access
Remove a grant at any time from the Partners view. The access stops immediately. The data they contributed stays, because it is your product record.
What partners see about each other
Nothing. A partner sees only their own grant. Two suppliers working on the same garment cannot see each other's data.